Scanning

You can scan documents directly from your office HP printer using two options available on the touchscreen: Scan and HP for OneDrive Business. Selecting Scan allows you to send a scanned document directly to your Temple email address. This is useful for quickly retrieving a digital copy of a physical document without needing to log in to any external service. After scanning, the file will be delivered to your inbox as a PDF attachment, where you can download, rename, or forward it as needed. This method is ideal for simple document handling and email-based workflows.

For cloud-based storage and team collaboration, the HP for OneDrive Business app allows you to scan directly to your Temple-affiliated OneDrive account or to folders shared through Microsoft Teams. This is especially helpful for organizing digital records, accessing documents from multiple devices, and sharing files with colleagues or departments. After signing in with your Temple credentials, you can browse available folders and select your desired destination before scanning. This option supports secure, centralized storage and reduces the need to manually upload files after scanning.

Select the follow for a how-to-guides on both options:

Scan to Email

1. Place the document face-down on the scanner glass, or place it face-up in the document feeder and adjust the paper guides to fit the size of the document.
2. From the Home screen on the printer control panel, select Scan.
3. Select Scan to Email.
4. Perform one of the following: Enter the full email address of the recipient manually. Enter the full name of the Temple recipient. The device will then search the directory. Select the Contacts button that is next to the To field to open the Contacts screen and select one of the stored contact on the local address book.
5. Additional scanning options are available in the Options menu.
6. When ready select Send to scan and send the scanned document as a PDF attachment to the specified recipient(s).
7. When finished, if the recipient(s) are not in the local address book, you will be presented with the option to add a local address book entry.
8. You will also have the option to retain the specific settings of your scan to email job.

Scanning to OneDrive and Teams with HP OneDrive Business

1. Place the document face-down on the scanner glass, or place it face-up in the document feeder and adjust the paper guides to fit the size of the document.
2. From the home screen, select the HP for OneDrive Business app icon.
2. Wait for the app to launch.
3. Select Continue to accept the End User License Agreement and HP Privacy Statement.
4. Click Done.
5. Enter your AccessNet@temple.edu on the Microsoft sign in page, then select Next.
6. Sign in with your AccessNet username and password.
7. Confirm your identity with Multi-Factor Authentication when prompted.
8. Select No when prompted to Stay signed in.
9. Your OneDrive files will be the default directory, you can browse, scan and print from this location.
10. To Access the shared Teams locations, click the menu icon, then select Shared libraries.
11. All the Teams locations that you have access to will be listed here. To perform a search, select the search icon in the right corner.
12. The Search function will narrow down the list of teams you are looking for.
13. Browse to the desired directory and select SCAN.
14. Additional scan options are available in the Scan menu. When ready, click Send to scan the paper document and create a PDF file at the current directory.