Policy on LOIs and Affiliations

To:          CPH Faculty

From:     David B. Sarwer, Ph.D., Senior Associate Dean for Research and Strategic Partnerships

Date:     October 5, 2026

Re:          New Policies

This letter announces the creation of two new policies effective October 1, 2026.

Submission of Letters of Intent to Extramural Funders
Some funders request the submission of Letters of Intent prior to the submission of full applications. To ensure that these letters are as competitive as possible, and that they also align with the strategic priorities of the College and University, all letters will now be routed through the Office of Research Administration and be reviewed by Department Chair and Senior Associate Dean for Research. Certain letters also may require University level review, particularly if only one submission is allowed from the university.

Please inform your Office of Research Administration pre-award team member of your interest in submitting a Letter of Intent well in advance of the submission deadline. Proper Format of Affiliations in Publications and Other External Facing Materials
Each month, I receive and review a list of publications by our faculty and students. Over time, inconsistency in how we report our affiliations has increased. While journals often dictate what is to be reported, there are times where proper formatting of our affiliations is not present. Appropriate use of our affiliations is critical to ensure accuracy when others are tracking our
scholarly productivity.

The proper format is as follows: 

The College’s three recognized Centers (Center for Obesity Research and Education, Saffran Center, and TU Collaborative) can continue to use that designation and place it after the faculty member’s (or student’s) name. Laboratory names and logos are NOT approved for external use.

Failure to adhere to this policy will be reported to the Department Chair and Dean.