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Best Practice for Guest Speakers in Classrooms

Follow this guideline for successful guest speaker presentations in your classrooms:

1. Speaker will be physically present in the classroom - no Zoom use

  • Plan to have the presenter use the classroom computer
  • Minimum ONE DAY beforehand, please have the guest presenter email the slides or pdf to you
  • Download the presenter file and save to your OneDrive folder
  • Open up the file the day before from OneDrive
  • If prompted, click "Enable Content" on the warning that the file came from the internet (since you know who sent it)

    (Temple uses MS Defender software which automatically scans the email attachments before you open them.
    Some MS applications like PowerPoint, as a precaution, will still prompt you if it detects the file originated outside of the Temple network. 

    POWERPNT_O5IThhQLpr.png 
    Since you know the file came from your guest speaker, you can click on "ENABLE CONTENT" acknowledging you know who sent you the file. This will allow PowerPoint to open the file for the presenter to use in your classroom.

    However, if the guest speaker does not need to EDIT their presentation, you do NOT have to enable editing. You can have them just go to SLIDESHOW then select PRESENT FROM BEGINNING and they will be able to present that file.

2. Speaker will be connecting to the classroom via ZOOM

  • Please arrive 15 minutes before your class begins to TEST ZOOM speakers and microphone 
    At minimum, if there is a class before you, please get there 10 minutes before class starts as that is the break between classes
  • Bring up ZOOM and run the "TEST SPEAKERS AND MICROPHONE"

    If you have ANY ISSUES, PLEASE PRESS THE HELP BUTTON on the AMX panel immediately.
    The tech will SPEAK TO YOU THROUGH THE AMX PANEL - PLEASE STAY at the panel so you can hear and speak to them
    PLEASE let them know you have a guest speaker and you are having sound issues so they can head immediately to the classroom to assist or reset the sound equipment BEFORE your class begins to avoid wasted classtime


Possible issues these solutions avoid:

We've provided a classroom computer for this reason, as It resolves all of these possible issues.

  1. Guest speaker laptop not be compatible with Temple AV in classrooms
    Since your guest presenter could have any kind of laptop, tablet we can't test for every possible connection type or issue ahead of time. This is a potential issue that could eat into your class time. Best to avoid "personal" non-temple laptops.

  2. Guest speaker not able to connect their personal laptop to the Temple network (since they don't have a Temple login)
    Getting the guest speaker a guest account would take too much time when class is starting and unnecessary

  3. Issue with wireless in the building the day of your guest speaker
    Classrooms computer is hard-wired to the network so this avoids the wireless network altogether


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