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Scanner Kits Available

Still have paper files? Scanner Kits are available. Contact us at cphhelp@temple.edu

Scanners Available for Checkout

We now have document scanners available to be signed out for scanning projects. These kits include a high-speed scanner and a laptop preloaded with scanning software (NAPS2), making it easy to digitize documents for research, archiving, or personal use. Delivery and set up is included when signing out the scanner kits.

Scanners are available to faculty and staff on a first-come, first-served basis.

To request a scanner kit, please email CPHhelp@temple.edu for assistance.

Scanning with NAPS2

1. Open NAPS2.

 

 A computer screen with a blue object AI-generated content may be incorrect.

2. Click Profiles in the toolbar.

 A screenshot of a computer AI-generated content may be incorrect.

3. Click New to create a scanner profile. This will open the Profile Settings window.

4. In the Display Name field, enter a recognizable name for your scanner. Click Choose device.

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5. Select your scanner from the list. Once selected the scanner will be highlighted. Click OK.

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6. Adjust scan settings such as DPI (resolution), color mode (black & white, grayscale, color), and paper size. Set Paper Source to “Duplex.” Set Bit Depth to “Black and White”. Set Horizontal Align to “Center”. Set Resolution to “300”.

 

A blue and white box with text AI-generated content may be incorrect.

A screenshot of a computer AI-generated content may be incorrect.

A screenshot of a computer AI-generated content may be incorrect.

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7. Click Advanced to open Advanced Profile Settings.

  • Check Exclude blank pages.
  • Set Coverage Threshold to 15.
  • Check Deskew scanned pages.
  • Check Apply brightness/contrast after scan. 

Click OK to close the Advanced Profile Settings window.

 

Now that the profile has been created, take a stack of papers and load them into the top of the scanner. Make sure you are collating the papers so that the edges are aligned. The cleaner the stack the better the scan.

 

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8. To begin, click Scan.

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9. After scanning a document you might notice it is flipped. To fix that, select the image and click Rotate (You can also press Ctrl + A to select all images). A dropdown menu will appear, click Flip to adjust the image. 

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10. Double click the image to open the Preview window for editing. To crop the image, click on the crop icon.

 

You can flip images within the preview window but only one image at a time.

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11. Once we have scanned and adjusted all our scanned documents, we are ready to save. Click Save PDF and follow the prompt to save to your choice of location and give a descriptive file name. Click Save.

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Scan a Document

  1. Ensure your scanner is powered on and connected to your computer.
  2. Place the document in the automatic document feeder (ADF) at the top of the scanner.
  3. Click Scan in the NAPS2 main window, unless you have another scanning profile then:
    1. Click the arrow next to "Scan" in the NAPS2 main window.
    2. Select your scanner profile from the list, scanning will begin.
  4. The scanned document will appear in the NAPS2 window.

Edit and Arrange Scanned Pages

  1. After scanning, select a page to edit by clicking on it.
  2. Use the toolbar options to:
    1. Rotate the page.
    2. Crop to remove unwanted areas.
    3. Adjust Brightness/Contrast for better visibility.
  3. Drag and drop pages to rearrange their order.

Save or Export the Scanned Document

  1. Click Save PDF or Save Image in the toolbar.
  2. Choose a file format (PDF, TIFF, JPEG, PNG).
  3. Select a destination folder and enter a file name.
  4. Click Save to complete the process.

Additional Features

  • Optical Character Recognition (OCR): Click OCR to enable text recognition for searchable PDFs.
  • Email or Print: Use the Send option to email the scanned document directly or print it.
  • Batch Scanning: Scan multiple pages at once using the Automatic Document Feeder (ADF).

Tips and Tricks

  • CTRL + A allows the user to select all images. With this you can flip all images at the same time or change all images to black and white from color.
  • If you see lines on images, try using a microfiber cloth and wipe the inside of the scanner.
  • Do a review of the images for possible post-its stuck to a page, overlapping key information.
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