Skip to main content

Scheduling Using Outlook

While everyone will have View access to all conference room calendars, you may not be able to schedule certain conference rooms. Some conference rooms are configured to require an approval to schedule. For those rooms, a request will be sent through the calendar system to the person(s), who can schedule the room. A "hold" will be placed on the calendar, and you will receive notification once the request has been approved/declined.

Using the Location field in Outlook

When adding events to your calendar, you can add Paley Hall conference rooms in the meeting Location field.

  1. From your Outlook calendar, select New Event/New Appointment/New Meeting

  2. Enter the date and time of your event

  3. In the Location field, begin typing the name of the conference room (Paley Hall G50E, for example); Outlook will begin to auto-populate as you type (Note: All Paley Hall conference rooms begin with "Paley Hall".

    scheduling_outlook.png



  4. When you save the event:
    • If you are able to edit the calendar, the event will save directly on the calendar
    • If you are unable to edit the calendar, a request to reserve the room will be sent the calendar approvers. A hold will be placed on the calendar, and you will receive email once the request is either approved or declined. Your event is NOT scheduled until you receive an approval email.

Using the Calendar directly in Outlook

If your account has been given access to edit the calendar, you can open the calendar directly and add/modify/delete items. Refer to the Accessing Conference Room Calendars page.

Locations

Please review the Locations page to find the conference room that best suits your needs.

Back to top