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Pre-Recording Set Up Instructions

Use Cases
  1. Presenter would like their video uploaded to Panopto
  2. Presenter will use their video somewhere else other than Panopto

For Use Case #1, it isn't necessary to stay in the room while they record. It is ok to press record and return when they done. In this case, the video beginning and endending of the video will need to be trimmed to remove the start and stop.stop process. 

For Use Case #2, sit in the room and follow instructions to use the switcher to switch back and forth between the laptop and the camera feeds. 

Set Up Instructions Before Presenter Arrives

If presenter requested to use the teleprompter, please follow the steps outlined on the Teleprompter page to learn how to get it set up. It is preferred that the presenter send their script in advance due to the time it can take to get the script properly formatted in the application.

1. Power on studio camera (slide the knob on the top of the camera) Turn on camera.jpg
2. Plug in the large light and power on both lights: use the knob on the back of the right-side standing light and a button on the top of the left-side standing light.
 
3. Plug in the ATEM switcher. Image (18).jpeg
4. Make sure the wireless mic receiver is charged, powered on and plugged into Mic 1 on the switcher.  Image (18).jpeg
5. Plug in the HDMI cable from the presenter laptop into Input 2 on the switcher (if presenter indicated they will record with slides). Power on and make sure laptop is charged. Log into laptop- this laptop will be used for presenter's slides.   Image (47).jpeg

6. On the switcher, press the On button for Mic 1.

 

 

 Press On button for Mic 1

7. Make sure that the HDMI Input 1 and 2 are lit up red and green on the switcher (as shown in the image in Step 6 above), and you should also see the feed from the camera and the laptop on the right studio monitor at the desk to confirm the feed is coming in properly. The camera feed will have a red square around it and the laptop feed will have a green square around it. 
8. Check White Balance on the camera: press the WB button on the camera. Set the WB to 4200k and Tint to 19 by using the arrows on the camera screen. 

White Balance Button.jpeg

Image (16).jpeg

Image (17).jpeg
9. Log into the CPH studio Mac (check with Lorraine, Ellen or Aidan about login info).
10. Run a quick test recording with someone sitting at the desk. 

 

Set Up Instructions After Presenter Arrives

1. Bring the presenter into the studio along the right side of the room. 

2. Silence all alerts on the studio Mac and presenter laptop and remind presenter to silence cell phone.
3. Power On one of the wireless lapel transmitter mics and have the presenter clip the mic facing up toward their face, as high on their shirt as possible. It's best if the mic can be tucked away and not seen on the presenter, if possible, but not a deal breaker.
4. Do a mic check with the presenter. You should see the Mic 1 feed indicator going up and down on the right studio monitor ATEM control display when speaking. Image (19).jpeg
5. If the Mic is too loud (i.e., going into the red zone), lower the level using the ATEM Software Control. On the Mac, search for "ATEM Software Control" and open it. Click on Audio along the bottom. Use the knob to lower the Mic level. Then have them speak again and check that the sound does not go into the red zone.  Lower Mic Level.png

6. Have the presenter log into their email and/or OneDrive and download their slides to the laptop local hard drive.

7. Have the presenter open PowerPoint and bring up their slides. 

 

Since PowerPoint will detect a second monitor, have the presenter go into Presenter Mode. The presenter can read from their PowerPoint presenter notes if they choose, as those notes will not be recorded. 

8. Double check that just the slides (not the notes) are being received by the switcher by looking at the right studio monitor.
9. Check the camera focus: have the presenter look directly into the camera. Press the three dots button on top of the camera. It should highlight the person in red lines on the camera screen. If you need to make focus adjustments, use the first dial in the camera lens (closest dial to presenter) and turn slowly so that the red lines around the person become more red. Generally I've left it set to 2.1 and it has looked good. NOTE: the teleprompter device makes it difficult to adjust the focus. Please leave as is if the presenter is very highlighted in red when checking the focus on the camera. 

Image (20).jpeg

 

Image (21).jpeg

10. Put a “Recording in Progress” sign on the door then make sure the door to the studio is closed. Alert other staff in the office that a recording is taking place so that conversations do not take place near the studio.  

 

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