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Pre-Recording Checklist

Before Presenter Arrives:

If presenter requested to use the teleprompter, please follow the steps outlined on the Teleprompter page to learn how to get it set up. It is preferred that the presenter send their script in advance due to the time it can take to get the script properly formatted in the application.

  1. Power on studio camera (slide the knob on the top of the camera).   Turn on camera.jpg
  2. Plug in the large light and power on both lights: use the knob on the back of the right-side standing light and a button on the top of the left-side standing light.
  3. Plug in the ATEM switcher. Image (18).jpeg
  4. Check White Balance on the camera: press the WB button on the camera. Set the WB to 4200k and Tint to 19 by using the arrows on the camera screen.  

    White Balance Button.jpeg  

    Image (16).jpeg  

    Image (17).jpeg

  5. Log  into to the  laptop. This laptop will be used for opening the presenter’s PowerPoint PowerPoint slides.
  6. Power on on wireless receiver microphone.  
  7. Log g into the CPH  studio Mac  (check with Lorraine, Ellen or Aidan about login info).
  8. Run a quick test recording with someone sitting at the desk.  

After Presenter Arrives:

  1. Bring the presenter presenter into the studio studio along the right side of the room.  
  2. Plug in the the HDMI cable  from the presenter laptop into into Input nput 2  on  the  switcher.
  3. The camera should already have the HDMI cable running into into Input 1  on the the switcher.
  4. Make sure the wireless mic receiver is charged, powered on  and plugged into into Mic 1  on the switcher.  

    Image (18).jpeg

  5. Press the On  button for for Mic  1  on the switcher. Press On button for Mic 1
  6. Make sure that that the the HDMI HDMI Input  1 and  and 2 2 are are lit up  on the the switcher (as shown above),  and you should should also see the the feed from the camera and the the laptop on the the right right studio studio monitor  at the desk desk to confirm confirm the feed is coming in properly. The camera feed will have a red square around it and the laptop feed will have a green square around it.  
  7. Power On  one of the wireless wireless lapel lapel transmitter  mics  and  have the presenter clip the mic mic facing up toward their face, as as high  on their shirt as possible.  It's  best if the mic can be tucked away and not seen  on the presenter, if possible,  but not a a deal  breaker.
  8. Do a mic check  with the presenter. You should see  see the Mic 1  feed  indicator indicator going up and down down on the right  right studio studio monitor  ATEM control control display  when speaking. Image (19).jpeg
  9. If the Mic is too loud (i.e., going into the red zone), lower the level using the ATEM Software Control. On the Mac, search for "ATEM Software Control" and open it. Click on Audio along the bottom. Use the knob to lower the Mic level. Then have them speak again and check that the sound does not go into the red zone.   Lower Mic Level.png
  10. Have the presenter log log into their email email and/or or OneDrive  and download their slides to the the laptop local hard drive.
  11. Have the presenter  open PowerPoint and bring up their slides.  
  12. Since PowerPoint will detect  a second monitor,  have the presenter go into Presenter Mode. The presenter  can read from their their PowerPoint presenter notes  if they choose,  as those ose notes s will not be recorded.  
  13. Double check that just the slides  (not the notes)  are being received  by the switcher by looking at the right studio monitor.
  14. Check the camera focus: have the presenter look directly into the camera. Press the three dots button on top of the camera. It should highlight the person in red lines on the camera screen. If you need to make focus adjustments, use the first dial in the camera lens (closest dial to presenter) and turn slowly so that the red lines around the person become more red. Generally I've left it set to 2.1 and it has looked good. Image (20).jpeg      Image (21).jpeg
  15. Silence  all alerts on the studio studio Mac Mac and presenter laptop  and remind remind presenter  to silence cell phone.
  16. Put a “Recording in Progress” sign on the the door  then make sure sure the the door to the studio is closed. Alert other staff in the office that a recording is taking place so that conversations do not take place near the studio.    
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