Proposal Submission

Proposal Submission:  Deadlines to Notify ORA 

The Office of Research Administration (ORA) is committed to providing excellent, comprehensive support to Principal Investigators (PIs) throughout the proposal submission process. To ensure high-quality service and adequate coverage for all submissions, we conduct quarterly outreach to all CPH researchers to gather information on upcoming planned proposals.

At that time, we request details including sponsor names, collaborators, subaward institutions, and RFAs. We strongly encourage researchers to share information about all planned proposals, even if tentative. Early notification allows the Pre-Award team to plan their workflow effectively and ensure submission support is available. Even if a proposal is later withdrawn, it is far preferable to have it on our radar.

Ongoing Notification:Notification

In addition to our quarterly outreach, please notify ORA immediately if a new proposal opportunity arises, particularly if you have begun working on documents or are engaged in discussions with potential collaborators or sponsor Program Officers. Prompt communication is critical to allow ORA time to adjust workflows and provide the level of service and review expected.

Minimum Notification Deadlines:Deadlines

To guarantee full ORA support, we must receive notification of the proposal no later than the deadlines listed below:

If notification is received after the deadlines below, approval for moving forward with the submission must be obtained by the PI from Laura Vassallo and David Sarwer. 

Type of Proposal	Minimum Deadline to Notify ORA
Temple Prime- no subawards	30 Days prior to Sponsor Deadline
Temple Prime- with subawards	45 days prior to Sponsor deadline
Temple Subawardee, PI Effort Only	21 days prior to deadline provided by Prime (often two weeks ahead of sponsor deadline
Temple Subawardee, larger budget	30 days prior to deadline provided by Prime (often two weeks ahead of sponsor deadline)

Exceptions and Late Notifications

We recognize that certain situations may arise outside your control. For example, a sponsor releasing a funding opportunity with a short turnaround or a last-minute invitation from a prime institution. ORA will do its best to accommodate such cases.

However, if ORA is notified within two weeks of the sponsor deadline, support will be rarely provided and will require approval from David Sarwer and Jenn Ibrahim.