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Using Conference Room Technology

Equipment

The Paley Prototype Conference Room is equipped with:

  • Wall-mounted Display with Speakers: Room speakers are in the Display.
  • Camera with Microphone: The room microphone is contained in the camera.
  • ScreenBeam Wireless Connection Device: Using a wireless Internet connection, ScreenBeam enables you to connect any iOS or Windows device to the installed Display, Speakers, Camera and Microphone.
  • Wireless Internet Connection: Enables you to connect a laptop or other mobile device to the TUwireless network. The Screenbeam is also connected to TUwireless.
  • A touch-screen Scheduling Panel: Located outside the room to display the room schedule and to schedule "Right-Now" ad-hoc meetings.


The Paley Conference Room is NOT equipped with:

  • Computer: You must bring your own laptop or other mobile device.
  • Wired Internet Connection: If using the Internet, you must connect via TUwireless.


Walk in with your laptop and connect

Many conference rooms are equipped with a ScreenBeam wireless device for easy meeting technology. When you walk into the conference room, the display will automatically show the ScreenBeam connection screen, as pictured below.

screenbeam conf room image.jpg

Users need only answer one question to decide how to connect:
Is everyone attending the meeting in that room?

If the answer is Yes:
  1. Use mirroring to connect to the large screen and room speakers:
    Windows laptops: Press windows key.jpg + K
    Macs or iPhones: Open Screen Mirroring apple screen sharing icon.jpg
  2. Select the room from the list displayed
  3. Enter the code
If the answer is No:

Connect to the web conference (Zoom or Teams) meeting to use the in room camera, microphone, speakers & large screen as follows:
1. Open the ScreenBeam Conference App screnbeam icon.jpg (laptop only)
(Download the ScreenBeam software if you don't have it installed yet from https://cph.to/cast )
2. Select the room (listed at the top of the screen)
3. Enter the code

When finished, don't forget to Disconnect.*

*For your privacy, it’s imperative you disconnect from ScreenBeam before you leave the conference room.

Warning: If you do not Disconnect from the ScreenBeam device, your device will remain connected until you disconnect from the Temple wireless network.

  • This means you could still be projecting to the conference room display from your office
  • In addition, other users will be unable to connect to the ScreenBeam until you disconnect

To disconnect: From the ScreenBeam toolbar at the top of the screen, click Disconnect.

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