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Accessing Conference Room Calendars

You can access the new calendar system in several ways, depending on your device and preferred platform:

    Web Browser (View Only): Access via a browser for read-only calendar viewing.

    Outlook on Windows or Web: Full access to view, create, and manage calendar events.

    Outlook on Mac: Supports full calendar functionality.

    Outlook Mobile App: View and manage calendars on your mobile device.

    Outlook Application

    Windows (and Web)

    1. Load Outlook and go into the Calendar app.

     

    		 Outlook_Application_Windows_Web_1.png

    2. Select Add calendar.

     

    		 Outlook_Application_Windows_Web_2.png

    3. Select Add from directory.

     

    		 Outlook_Application_Windows_Web_3.png

    4. Type the name of the conference room (ex. CPH Conference Room 1).

     

    		 Outlook_Application_Windows_Web_4.png

    5. Click Add.

     

    		 Outlook_Application_Windows_Web_5.png

    6. Select the calendar from the left hand side to view/manage.

     

    		 Outlook_Application_Windows_Web_6.png
    Windows (Classic Version)

    1. Load Outlook and go into the Calendar app.

     

    		 Outlook_App_Windows_Classic_1.png

    2. Select Open Calendar then Open Shared Calendar.

     

    		 Outlook_App_Windows_Classic_2.png

    3. Click the Name button.

     

    		 Outlook_App_Windows_Classic_3.png

    4. Type the name of the conference room (ex. CPH Conference Room 1) and click the arrow.

     

    		 Outlook_App_Windows_Classic_4.png

    5. Highlight the calendar and click OK.

     

    6. Select the calendar from the left hand side to view/manage.

     

    		 Outlook_App_Windows_Classic_5.png

    Outlook for Mac

    1. Load Outlook and go into the Calendar app.

     

    		 Outlook_for_Mac_1.png

    2. Select Add calendar then Add Shared Calendar.

     

    		 Outlook_for_Mac_2.png

    3. Type the name of the conference room (ex. CPH Conference Room 1) and click Open.

     

    		 Outlook_for_Mac_3.png

    4. Select the calendar from the left hand side to view/manage.

     

    		 Outlook_for_Mac_4.png
    Outlook Mobile Application

    1. Load Outlook and go into the Calendar app.

     

    		 Outlook_Mobile_App_1.png

    2. Touch your name icon to open the calendar menu.

     

    		 Outlook_Mobile_App_2.png

    3. Touch the plus icon.

     

    		 Outlook_Mobile_App_3.png

    4. Touch Add Shared Calendars.

     

    		 Outlook_Mobile_App_4.png

    5. Type the calendar name and click the Plus next to the name.

     

    		 Outlook_Mobile_App_5.png

    6. Make sure the calendar you want to view/edit is checked.

     

    		 Outlook_Mobile_App_6.png